Venture Community Services

  • HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

    Job Locations US-MA-Sturbridge
    Posted Date 2 weeks ago(2/4/2019 4:25 PM)
    Job ID
    2019-2363
    Type
    Regular Full-Time
    Schedule
    Monday- Friday 9am-5pm
    Category
    Administrative/Clerical
  • Overview

    Venture Community Services, a leading Human Services Agency in Sturbridge, MA, has a vacancy in their Human Resources Department for an Administrative Assistant. This position is responsible for the submission of CORI, OIG, Driving records, reference and employment/income checks, etc.  The position also coordinates the onboarding process, assist in the scanning of our personnel files as well as provide overall administrative support and maintenance of day-to-day transactional HR functions. This position is a 40 hrs, Monday-Friday, 9-5 and it’s compensated on an hourly basis.

    Responsibilities

     

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Submit CORI, OIG, Driving Record, Reference checks and Fingerprinting for potential candidates.
    • Manage requests for verification of employment (loans, mortgages, housing, jobs, etc.)
    • Schedule and complete New Hire Paperwork appointments with new employees; to include creating the Orientation schedule, job descriptions, etc.
    • Manage employee ID photo badges.
    • Assist at Career Events.
    • Maintain a current working knowledge of all state, federal and local laws as they pertain to the Human Resource function in order to ensure Venture’s compliance in a timely manner.
    • Responsible for computerized Personnel Records (Paylocity, iCIMS) and maintenance of information.
    • Filing/scanning for the Human Resource Department / Personnel files, as needed
    • Cross-trained in all Human Resources job duties, back up for the HR and Front Office Staff. 
    • Various administrative duties as assigned

    Marginal Duties and Responsibilities 

    • Attendance at administrative and other meetings as required.
    • Respond to employee information requests, as appropriate.
    • Provide recommendations to your supervisor regarding ways to improve the current systems
    • Observe all Agency policies and procedures
    • Maintain confidentiality and positive demeanor while successfully managing multiple priorities simultaneously.
    • Accept responsibility and accountability as part of the position

    Physical and Mental REQUIREMENTS

    • Maintain CPR & AED Certifications
    • Knowledge of the principles and practices of Human Resources preferred.
    • Work discreetly with highly confidential information and employment records.
    • Organized, dependable and even temperament; good phone manner.
    • Proficient in Microsoft Office and a working knowledge of office equipment.
    • Strong interpersonal, verbal, written and communication skills, and the ability to work with a wide range of employees.
    • Must be able to bend, lift, stoop, reach and file.

    Qualifications

     Minimum acceptable qualifications

    • Minimum one-year HR experience preferred.
    • Must be 21+ years old, have a High School Diploma or GED, a valid driver’s license.

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